Record Continuities for Several Property Items at Once

You can record continuities for several items at once, with only a limited view of information about the items.

This is useful for a Property Officer, who manages exhibit rooms but doesn't get involved with cases and investigations.

You can track items when receiving, re-organising, checking, or testing them.

 

To record continuities for several property items at once:

  1. Select Property > Record > Continuity - (Property).

  2. Select one of these search options:

    • Ref #

    • Location

      If you select this option you'll have the option to include locations from closed cases.

    • Person

    • External custodian

    • Case

      You'll need access to the item's storage location.

  3. Select Search.

  4. Right-click in the Results area to sort by URN, Ref #, title, or date entered in ascending or descending order.

  5. Deselect the Show disabled rows checkbox to see items that aren't available for selection because they:

    • Are already selected.

    • Can't be moved.

    • Are the parent or child of an item that's already selected.

  6. Select an item in the Results list to see more details about it in the section below.

  7. To move an item to the Selected Items area:

    1. Select its checkbox in the Results area.

    2. Select the Select icon.

  8. Select the Next button when you've finished selecting items.

  9. Select the applicable option in the following drop-downs:

    • Movement

    • Movement Type

    • Movement Direction

      The options available depend on the current location of the item.

  10. Use the To dropdown to specify where the item is going.

  11. Specify whether the witness is Internal or External.

  12. Use the drop-down provided to specify the witness.

  13. Use the Moved By drop-down to specify who moved the item.

  14. Use the date and time fields to specify when the item was moved.

  15. Enter any comments about the move in the field provided.

  16. Select Next when you've finished recording the movement.

  17. Select Finish if the details are correct.

    Select Back to return to a previous screen and make changes.