Record Continuities for Several Property Items at Once
You can record continuities for several items at once, with only a limited view of information about the items.
This is useful for a Property Officer, who manages exhibit rooms but doesn't get involved with cases and investigations.
You can track items when receiving, re-organising, checking, or testing them.
To record continuities for several property items at once:
-
Select Property > Record > Continuity - (Property).
-
Select one of these search options:
-
Ref #
-
Location
If you select this option you'll have the option to include locations from closed cases.
-
Person
-
External custodian
-
Case
You'll need access to the item's storage location.
-
Select Search.
-
Right-click in the Results area to sort by URN, Ref #, title, or date entered in ascending or descending order.
-
Deselect the Show disabled rows checkbox to see items that aren't available for selection because they:
-
Are already selected.
-
Can't be moved.
-
Are the parent or child of an item that's already selected.
-
Select an item in the Results list to see more details about it in the section below.
-
To move an item to the Selected Items area:
-
Select its checkbox in the Results area.
-
Select the Select
icon.
-
Select the Next button when you've finished selecting items.
-
Select the applicable option in the following drop-downs:
-
Movement
-
Movement Type
-
Movement Direction
The options available depend on the current location of the item.
-
Use the To dropdown to specify where the item is going.
-
Specify whether the witness is Internal or External.
-
Use the drop-down provided to specify the witness.
-
Use the Moved By drop-down to specify who moved the item.
-
Use the date and time fields to specify when the item was moved.
-
Enter any comments about the move in the field provided.
-
Select Next when you've finished recording the movement.
-
Select Finish if the details are correct.
Select Back to return to a previous screen and make changes.